Medical Service Trip Cancellation Policy
Trip registration and deposits are due 4 months (120 days) before the trip’s departure. The $250 deposit is applied toward the total trip fee but is nonrefundable and nontransferable.
Should a trip participant cancel anytime after this deadline, the participant remains responsible for the applicable portion of the total trip cost, based on the cancellation schedule below, regardless of whether the full trip balance has been paid at the time of cancellation. Refunds, if applicable, will be based on the amount the participant has paid at the time of cancellation, in accordance with the schedule below. Any amounts not reimbursed, as well as any outstanding balance owed under this policy, will be considered a tax-deductible donation to Timmy, and a tax receipt will be provided. If a trip is canceled on Timmy’s behalf, a full refund will be provided.
CANCELLATION POLICY:
120 days or more before trip: Volunteers can be reimbursed 100% of the trip price, excluding the $250 trip deposit.
60–119 days before trip: Volunteers can be reimbursed 75% of the trip price, excluding the $250 trip deposit. If the participant has not yet paid the full trip fee at the time of cancellation, they remain responsible for paying the remaining 25% of the total trip fee.
59 days or less before trip: No refund or credit will be issued for any trip costs paid. If the participant has not yet paid the full trip fee at the time of cancellation, they remain responsible for paying the full remaining trip balance.